Asset.Desk 

All important asset management functions
in one solution

Asset.Desk enables asset and lifecycle management for enterprise-wide inventory, management and inventory control of “all” assets.

– from computers, software licenses, smartphones to cars, coffee machines or tables –

The software enables the automatic reading of exact hardware and software data, independent of remote access rights, and combines technical, organizational and commercial information in one system. Due to its modular structure, Asset.Desk can be individually adapted to the respective requirements of your company.

Do you know your IT environment?
Maintain a complete overview of your assets!

  • On which devices is which software installed?
  • Which employees work with outdated software or hardware? Where are the assets located?
  • Is a mobile inventory (with barcode or RFID) possible?
  • Can both virtual and cloud environments be inventoried?
  • Are the assets accompanied throughout their lifecycle – from procurement to disposal?
  • Is it possible to have full control over required, existing and used assets as well as costs and compliance?
  • Is device-specific management of the use of all software licenses (e.g. Office 365 license plans) supported?
  • Is it possible to manage purchase, leasing, maintenance, support, mobile phone and license contracts as well as many other types of contracts?
  • Is comprehensive reporting possible, which can be individually tailored to your needs?
  • Are there different interfaces, e.g. to a Service Desk or Active Directory?

Asset.Desk – The all-rounder for scanning, inventory, IT asset, license, contract and lifecycle management

Combine your technical, organisational and commercial information on all corporate values in one system. The basis for organized asset management is the inventory of all hardware and software data available in the company, whether physical, virtual or in the cloud, as well as all other assets. Accompany your assets throughout the entire lifecycle, map licenses and contracts in Asset.Desk and add information such as “risk class, protection status or DSGVO relevance”.

       

Champion “Software Asset & License Management”

Asset.Desk was awarded the title of champion by the IT market research and consulting company techconsult GmbH (Heise Group) in the areas of price and supply model, performance, functionality, user-friendliness and solution benefits.

If you would like to know what features we have used to beat our competitors, click on the logo on the right.

Asset.Desk clients

Asset.Desk Module Overview:

From the inventory database to license management to mobile asset management and inventory with barcodes, NFC and RFID

In order to adapt our Asset.Desk solution individually to your needs, it has a modular structure. You decide which topics your asset and lifecycle management focuses on.

Many companies know what type and number of assets they have acquired, but they don’t know exactly how they are equipped and where they are located. However, this knowledge is the basis for efficient administration, helpdesk, facility management and value-added processes such as internal cost allocation or license management. Asset.Desk offers a central database for the administration of all assets, IT and furniture.

  • Management of IT resources or other fixed assets (furniture, vehicle fleet, etc.)
  • Individually configurable overview pages for all object groups
  • Role-based user administration
  • Modern navigation via ribbon menus in “Office Style
  • Different tree views through filters
  • CMDB on an open, relational database (MS SQL Server)
  • RDP server / terminal server capable
  • Creation and modification of all devices en bloc or individually
  • Management of test badges: Indication of test dates, test procedures (e.g. BGV A3), test periods etc. for the individual assets
  • “Photo View” for a virtual overview of buildings, rooms, employees and equipment

One of AssetDesk’s strengths is the automatic “scan” of the exact hardware and software of all IT resources from a central location. So you always receive the complete hardware and installed software directly from the target system at the push of a button.

  • Remote scanning of hardware and software from Windows
  • and SNMP devices
  • Automatic readout of accurate device data from Windows, Linux, AIX, IGEL thin clients and Solaris systems independent of remote access rights
  • Automatic scan of MacOS devices
  • Scan of server virtualization platforms (vCenter, Hyper)
  • Cloud scanner for the inventory of MS Azure and Google Cloud

Asset.Desk convinces with comprehensive, customizable reports that answer all questions regarding technical, organizational and commercial data, depending on the expansion stage.

  • Extensive, individually adaptable reporting (report generator for individual supplementation of standard reports)
  • Automated, time-controlled sending of reports via e-mail

Manage your software according to your own indicators and specifications. Asset.Desk provides you with the basis for mapping your individual license landscape and all current license models.

  • Proactive license management (Microsoft SAM Tool/ KPMG certified) – Device specific management and control of the use of all software licenses
  • Meaningful license balance with access to every license usage
  • Contract management for licenses
  • Online retrieval of the essential, licensed catalogue products from the central FCS online software catalogue
  • Minimization of software costs through usage information (application metering)
  • License management for Office 365 and the Adobe Creative Cloud

Lifecycle management in Asset.Desk offers you comprehensive options for tracking and mapping the entire lifecycle of your assets.

  • Change histories for hardware and software inventory over the entire lifecycle
  • Grouping of device and master data according to organizational specifications in a tree view
  • Inventory label printing for all managed objects (barcode or RFID)
  • Administration of commercial device data (purchase, leasing, depreciation, costs during the year, warranty, etc.)
  • Number generator with definable structure
  • audit safety
  • multi-client capability
  • History of device relocations
  • Handover and return voucher
  • Component management with warehouse management
  • Ordering and complaints for equipment, furniture, components and licenses
  • Quotation and order preparation, invoicing and documentation of deliveries
  • Cost center-exact and cause-based allocation of IT costs – manually or automatically
  • Automated management of hardware and software data from mobile devices
  • Management of purchase, leasing, maintenance, support, mobile phone and license contracts as well as many other contract types
  • Integrated role and authorization concept
  • cash flow management
  • resubmission function
  • calendar view
  • Graphical evaluation for an overview of all important contract key figures
  • Connecting to Active Directory
  • Networking with the FCS Desk Suite
    Integration with HEINZELMANN ServiceDesk
    Software distribution with Install.Desk
  • SCCM gateway for the use of Asset.Desk based on of scan data from MS SCCM
  • Web interface for connection to third party systems (e.g. SAP) based on REST services (OData Gateway)
  • Scan IT resources over the Interne

With Asset.Desk you can create diagrams of your network structures. See at a glance what connections exist between your assets and how your network is structured.

  • Automatic generation of visual IT diagrams such as network or topology plans with export function to e.g. Microsoft Visio
  • Inventory with barcodes or RFID via smartphone or tablet
  • Access to asset information (e.g. location, hardware and software data, commercial data)
  • Manage disposal, removals and photos via App
  • Real-time synchronization with the Asset.Desk database
  • Scan and programming of RFID and NFC transponders

Asset.Desk goes Cloud

Inventory of MS Azure Cloud, Google Cloud, Amazon Web Services and Hetzner Cloud as well as license management for software subscriptions in the cloud.

FCS MOBILE+ App

All important asset management functions in one solution
available anytime and anywhere.

  • Inventory with barcodes or RFID via Smartphone or Tablet
  • Access to asset information (e.g. location, hardware and software data, commercial data)
  • Management of waste disposal, removals and photos via app
  • Real-time synchronization with the Asset.Desk database
  • Scan and programming of RFID and NFC transponders

   

FCS Asset.Desk Contract App

The FCS Asset.Desk Contract app is the mobile version of the FCS Asset.Desk Contract Management module that lets you keep track of all contracts.

  • Important contract data, such as contract partner, term, period of notice, cost center, risk class, etc., can be quickly and easily viewed on the road with the app and information can be added as a memo – anytime and anywhere

   

Overview of the range of functions

Inventory

  • IT inventory (hardware and software)
  • Inventory of MS Azure and the Google Cloud
  • Inventory of assets (including tangible assets of the company – from computers, software licenses, smartphones to cars, coffee machines, tables, etc.)
  • Mobile inventory (with barcode or RFID)Central inventory database
  • Individually configurable overview pages for all object groups
  • Role-based user administration
  • Different tree views through filters
  • CMDB on an open, relational database (MS SQL Server)
  • RDP server / terminal server capable
  • Management of test badges: Indication of test dates, test procedures (e.g. BGV A3), test periods etc. for the individual assets
  • “Photo View” for a virtual overview of buildings, rooms, employees and equipment

Lifecycle management

  • Digital monitoring of all assets (IT assets and fixed assets)
  • From procurement and plant in the system to disposal, handover to the user, relocation or return (with handover and return receipt)
  • Hardware, software and relocation history: all processes are documented and logged
  • Merges all asset data from a commercial point of view (articles, contracts), technical point of view (inventory numbers, asset types) and organizational point of view (e.g. user).
  • Organizational assignment of assets to locations
  • Enables full control over required, existing and used assets as well as costs and compliance

Hard- and Software Scan

  • Hard- and Software Scan: Reading of devices and import of hard- and software data
  • Agents or agentless inventory
  • Windows, Linux, MacOS devices
  • SNMP devices
  • Thin Clients (IGEL)
  • AIX and Solaris servers
  • vCenter Environments
  • Cloud environments (Azure Cloud, Google Cloud)
  • Manual IT capture
  • CMDB

License management

  • KPMG-certified SAM tool
  • Software Compliance: Proactive license management (Microsoft SAM Tool/ KPMG certified)
  • Device specific management and control of the use of all software licenses (e.g. Office 365 license plans)
  • Flexible Metrics
  • License balance sheet with access to each license usage
  • Contract management for licenses
  • Online retrieval of the essential, licensed catalogue products from the central FCS online software catalogue
  • Minimization of software costs through usage information (application metering)
  • License management for Office 365 and the Adobe Creative Cloud

Contract management

  • Management of purchase, leasing, maintenance, support, mobile phone and license contracts as well as many other contract types
  • Integrated role and authorization concept
  • cash flow management
  • resubmission function
  • calendar view
  • Graphical evaluation for an overview of all important contract key figures

Reporting

  • Comprehensive, individually customizable reporting (Report generator for individual supplementation of the Standard Reports)
  • Automated, time-controlled sending of reports via e-mail

Interfaces / Connectivity

  • Connecting to Active Directory
  • Networking with the FCS Desk Suite
    Integration with HEINZELMANN ServiceDesk
    Software distribution with Install.Desk
  • SCCM gateway for the use of Asset.Desk based on of scan data from MS SCCM
  • Web interface for connection to third party systems (e.g. SAP) based on REST services (OData Gateway)
  • Scan IT resources over the Internet

Documentation

  • Visual IT Diagrams
  • Network or topology plans with export function e.g. Microsoft Visio

Test Asset.Desk free of charge or purchase it directly
Fair prices are a must for us. Not for nothing we are therefore often the cheapest market participants.

We always try to create an optimal price-performance ratio, so with Asset.Desk you can manage individual assets for your asset management from as little as 6.00 euros.

Asset.Desk has a modular structure, quotations are created individually for you.
Write to us or give us a call. Our sales team will put together the appropriate modules for you and provide you with a non-binding offer.

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