License Management
Ensure IT compliance
and reduce license costs

With the Asset.Desk license management you always have an up-to-date overview of your license inventory and the use of your licenses. You can react immediately to any over- or under-licensing to immediately achieve the necessary compliance with your software suppliers!

Gain transparency about your IT in your organization

Keep an eye on which software products are in use in your company – on devices, in the data center, on virtualized servers or in the cloud.

Hold the overview and save yourself unnecessary costs

Whether full version, rental extension or maintenance – always keep track of your license costs.

Prepare yourself optimally for manufacturer audits

Simply keep an eye on license inventory and requirements and proactively save costs and minimize risks.

Asset.Desk License management

The KPMG certified SAM tool fulfills all requirements for comprehensive software compliance. You can manage your software according to your individual license landscape.

  • Asset.Desk provides a powerful software inventory that shows which software is installed on which device.
  • The software has a software catalog with the most important/licensed software products (these must be linked to the installed software (mapping)).
  • The product provides a meaningful license balance sheet, which clearly shows over- and under-licensing and which can be used to react as quickly as possible.
  • The software minimizes software costs through application metering.
  • The management of software subscriptions in the cloud is simplified many times over. All information is mapped in one system, which enables centralized management of the complete inventory, all licenses, and contracts in Asset.Desk.

License management for software subscriptions in the cloud

The KPMG certified SAM tool fulfills all requirements for comprehensive software compliance. You can manage your software according to your individual license landscape.

  • With the Cloud Scanner, you can retrieve your purchased license plans, software products, and licensed user accounts from Office 365, Adobe Creative Cloud, and Google Workspace.
  • You always see the current status of your software subscriptions with the total number of licenses, as well as free and assigned licenses directly in Asset.Desk.
  • Licensed user accounts allow License Management to automatically assign catalogs and software subscription licenses to employees in Asset.Desk.
  • Newly licensed users are automatically provided with catalog and license, and for deleted user accounts in the cloud, the catalog and license are removed from the employees in Asset.Desk.
  • This way, the licenses of your software subscriptions in the cloud are always accurately reflected in the license balance of Asset.Desk.
  • The Cloud Scanner always retrieves the current license plans you have subscribed to, available services, and the assigned authorized user accounts from the Office 365 Cloud. You can also see in Asset.Desk how many licenses in total and how many free licenses remain in your software subscription.
  • The Cloud Scanner retrieves the software products, including applications and services you have purchased, and the associated authorized user accounts from the Adobe Creative Cloud. In addition, Asset.Desk gives you an overview of the total and free cloud licenses of your software subscription.
  • The Google Workspace Scanner always retrieves the SKUs (software subscriptions) you have subscribed to, the apps and services available for them, and the associated authorized user accounts from the Google Workspace cloud. You always see in Asset.Desk which employees are licensed e.g. for SKUS “Google Workspace Business”.

Active Directory Assignment

Software can be assigned to Active Directory users or clients.
With the Active Directory CAL assignment, the correct assignment of user or Device CAL to active devices or employees of an AD group or -OU in Asset.Desk can be automatically controlled.

Contract management for the license area

  • By linking software licenses, cost centers, computers, and contracts, you can create the basis for license pricing and active software asset governance.
  • By using contract management for the license area, the validity of the licenses is automatically checked against the contract data.
  • Underlicensing and the associated risks can be identified early on.

Lifecycle management of licenses

  • You can also keep an eye on your licenses with Asset.Desk over a longer period of time.
  • The modification history shows you at any time which license was added, deleted or modified on which device and by which user.
  • Asset.Desk covers the complete period of use of a software in your company: from the first introduction to second usage rights, and the final decommissioning and deregistration of existing licenses.

Image of the individual license landscape
and all common license models:

  • User and client licensing
  • Single, volume and enterprise license
  • CAL models
  • Server licensing

Exact license assignment of:

Whether full version, rental extension or maintenance
– always keep an overview of your license costs.

•   individual devices,
•  users or
•  processors

Function overview:

Automated license allocation and personalized license management

  • The entire portfolio of installed software products is automatically analyzed and scanned via the Asset.Desk Manager.
  • Software applications that were not captured by the automatic “scan” can be added or maintained manually.
  • Allocation deadlines, upgrade, and downgrade rights can be considered, as well as the software’s standard metrics or user-defined metrics.
  • It is also possible to consider test licenses, backup licenses, bundle licenses, or licenses with the right of second use.
  • You can decide which license models you want to map. This is how you get your personalized license management.

Exact license allocation

  • Catalog the software types and versions used in your company according to your needs. Optimize the maintained license metrics and check the allocation to purchased licenses. Summarize the software products cataloged with Asset.Desk to get a complete overview of the software subject to license.
  • You decide yourself, in which level of detail you collect license information and process it according to the installed systems.
  • The result is the license balance in Asset.Desk, which gives you an overview of the assigned licenses and shows where, for example, no license has been assigned yet and whether there are still enough free licenses available.
  • So, you always have an overview of the opportunities and risks that arise from license management in your company.

License management dashboard for detailed analysis

  • Shows you at a glance at any time the current status of license management in your company.
  • Makes detailed analysis possible.
  • Provides direct information about possible risks and possible savings potential, so that compliance problems can be reacted to quickly and in a targeted manner.
  • Bar and pie charts show you the most important key figures and the status of the software mapping.
  • “Top Risk View” shows which software manufacturers need to act.
  • The risk area informs you about financial irregularities, which you can locate in detail via the license overview and then remedy.
  • Intuitive drill-down options provide deeper insights into the respective data situation and key figures based on the standard reports.

Additional modules

Online Software Catalog

You don’t feel like manually maintaining the software catalogue or software mapping?

Application Metering

Want to know when a particular software application was last opened or how many times that software application has been in use since it was installed?

License Agreements

Do you want to find out which licenses were procured under which contract and what the terms and conditions of renewal are?

Complete software asset management tool that can support you at all levels of the SAM pyramid.

Do you need an integrated software asset management system that maps all standard licensing models and metrics and prepares you for a license audit by Microsoft or the Software Alliance? We offer you our KPMG-certified LicenseMaster Edition!

Test Asset.Desk for free or purchase it directly!

You can test Asset.Desk license management free of charge at any time.
You are welcome to request a non-binding offer or a personal online demonstration.

Do you have further questions?

We are happy to advise you:

      +49 911 810 881 0

All new features and functions for Asset.Desk can be found here:

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