Asset.Desk

Contract management

Complete overview of all corporate contracts

Enables a detailed and holistic overview of all company contracts.
With reporting and compliance check!

In the contract, you quickly and easily create a link to employees, assets or software licenses to which the contract refers. In this way, contracts can also be linked to each other and assigned to framework agreements, for example. In addition, Asset.Desk allows you to manage different types of contracts: purchase contracts, leasing contracts, maintenance contracts, mobile phone contracts, license contracts, subscription contracts, as well as various other contracts depending on your operational requirements.

Audit-proof and centralized contract management
with integrated role and authorization concept

The contract types can be supplemented at any time according to your operational requirements.
The centralized storage of referenced documents in a secure location of your infrastructure or in connection with a DMS provides you with audit-proof and centralized contract management. The program also enables comprehensive evaluation options that simplify forecasting and governance.
Through time restrictions and corresponding groupings and filters, you can see at a glance which contracts are due, are due for termination and which payments you need to schedule for which contract partners, e.g. in the coming quarter. This allows the tool to be used for cash flow forecasts, for example. The memo function allows you to store all the information that is important to you individually for each contract.
The integrated role and authorization concept regulates all access and editing rights. In this way, you can control access to contracts in a targeted manner and, for example, protect critically classified documents from unauthorized viewing.

Audit-proof and centralized contract management
with integrated role and authorization concept

The contract types can be supplemented at any time according to your operational requirements.
The centralized storage of referenced documents in a secure location of your infrastructure or in connection with a DMS provides you with audit-proof and centralized contract management. The program also enables comprehensive evaluation options that simplify forecasting and governance.
Through time restrictions and corresponding groupings and filters, you can see at a glance which contracts are due, are due for termination and which payments you need to schedule for which contract partners, e.g. in the coming quarter. This allows the tool to be used for cash flow forecasts, for example. The memo function allows you to store all the information that is important to you individually for each contract.
The integrated role and authorization concept regulates all access and editing rights. In this way, you can control access to contracts in a targeted manner and, for example, protect critically classified documents from unauthorized viewing.

All important contract data at a glance: Terms, responsibilities, guarantees, cost centers, and much more

  • In the central contract dialog, you can easily link documents to your contracts – either through central storage via Asset.Desk or by integrating your document management system
  • All changes in contract management are recorded in an audit-proof manner
  • The contract list and other flexible reports provide overviews of resubmissions, total costs, periodic costs, deadlines, etc. and thus facilitate planning, management and reporting in contract management
  • The memo function allows you to store all the information that is important to you individually for each contract

Cash flow management: Clear sales and cost planning

  • Shows you the expected financial requirements in the course of e.g. the coming quarter or year based on the stored customer and supplier contracts
  • This way you will always be informed about upcoming payments and income
  • Financial gaps can be identified in time. You thus maintain an overview of your financial requirements over the selected period of the cash flow analysis
  • In addition, terms and contract periods can be maintained individually
  • Analogous to vendor contracts in which you specify expenses, you can define which revenues you receive periodically for debit-side contracts

Budget and budget evaluations: Always comprehensively informed

  • Easily define your budget with investment numbers, company code, and amounts in Asset.Desk and then assign the budgets to the payment plans
  • All payments are shwon for the respective budget
  • This way, you are always informed whether the budget you have set is still sufficient or where it might already be exhausted

Resubmission function: Reminds of important dates and deadlines

  • Always informs you about important dates for your contracts, objects or guarantees at any point in the contract lifecycle
  • Optionally, Asset.Desk Contract Management sends reminder e-mails to all contract managers or selectively only to the responsible processors

Graphical calendar view: All appointments at a glance at any time

  • Whether day, week or month view, the view can be customized according to your needs
  • Administrative reports allow you to manage contract durations, notice periods and responsibilities independently

Evaluations: Overview of management costs and revenues

  • Enables quick overview of all important contract key figures such as costs or revenues, broken down by group, partner and cost center
  • The reports themselves can be flexibly grouped or filtered
  • All graphics can be exported to PDF and JPG formats

Mobile contract management with the FCS Contract App

Data such as contract partner, term or cost center can be viewed quickly and easily on your mobile device.

The resubmission function, cash flow management and calendar function keep you constantly up to date on expected financial requirements, notice periods, payments due and upcoming deadlines and dates.

All parties involved have access to the information they need at the touch of a button, regardless of location – i.e. even on the move:
The app is available free of charge in conjunction with Asset.Desk contract management for Android devices and iOS devices.

Asset.Desk Contract Management Screenshots

Try Asset.Desk for free or purchase it directly!

You can test Asset.Desk contract management at any time free of charge.
You are welcome to request a non-binding offer or a personal online demonstration.

Do you have further questions?

Wir beraten Sie gerne:

      +49 911 810 881 0

       vertrieb@fair-computer.de

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