Enterprise asset management
Inventory of all plant assets
The basis of Enterprise Asset Management (EAM) is the inventory of all assets and property in the company. It thus expands IT asset management (ITAM) to include furniture items, machines and devices, fleet vehicles, etc.
The software Asset.Desk supports the recording of the different assets and material goods and displays their specific properties in customized views for each type of asset. This ensures, for example, that essential type-specific fields such as the chassis number and license plate number for vehicles are displayed. Any customer-specific fields that go beyond this can be quickly and easily added individually.
Each asset automatically receives a unique inventory number when it is created in the system, which is structured according to type or according to special rules. By printing and sticking on the inventory label (2D or RFID), the asset is physically marked and can be identified again later at any time.
Since all changes to the assets are logged, an accurate, detailed and complete asset database and historical history is always guaranteed.
The data on the history of an asset as well as on changes at field level can be viewed and tracked at any time.
Organizational and commercial data
The assets mapped in the system are linked to organizational data in subsequent processes. Each asset is given an exact location from the building, floor, room, etc. In addition, an asset is usually issued to an employee and assigned to them. Or it will be stored. This is always associated with an assignment to the company code and cost center.
In order to make operational statements in relation to costs, commercial data is recorded for fixed assets and material goods. This includes acquisition values, financial data such as depreciation or leasing values as well as running costs such as repairs or recurring costs such as maintenance.
Asset.Desk gives an overview of the accumulated costs of an asset at any time. The stored company codes and cost centers also allow a targeted view and offsetting of internal costs at any time.
Contract management is also an essential part of EAM, as contracts are the basis for sourcing, guaranteeing and operating the assets. This applies to computers, monitors and licenses as well as to machines, devices and vehicles.
About the contract management of Asset.Desk the different contract types can be recorded, terms and guarantees maintained, reminders activated, extension periods added, etc. The cost side can be mapped with the payment plan for each contract. In addition, the required financial requirements can be determined from contracts for the future.
Contracts are assigned to assets in EAM and vice versa, so that the economic good causing a contract can be seen in the system at any time.
All movements of assets in the course of the life cycle, such as expenses to employees, relocations to new locations and disposal, can be mapped and documented in the EAM. The output to an employee triggers the output log, for example. Conversely, returning to a responsible party or warehouse will result in a printout of the return log, if desired.
All movements are also recorded in historical data. In addition to purely organizational information, the costs incurred always play a role here: Costs are recorded directly for the asset and, if necessary, passed on to cost centers.
The procurement process for fixed and material goods is also carried out by Asset.Desk fully supported with offer, order, delivery note, invoice. Ultimately, when the order is received from the delivery note, the asset can be created in the system with a unique inventory number.
Mobile acquisition, inventory and RFID
Essential processes of the life cycle are the initial recording of assets as well as the process of stock control or physical inventory. the App Asset.Desk Mobile+ supports these processes on mobile devices such as smartphones and tablets.
With the physical inventory, the assets in the company are scanned with the mobile app and a reader and recorded in a targeted manner. The mobile device transfers the count to the Asset.Desk Database. Each counted asset receives an inventory stamp. The physically counted stock is compared with the electronic stock.
Asset.Desk supports RFID technology and printing of RFID labels. RFID technology allows the tags to report themselves to a reader when the reader is nearby. The RFID labels no longer have to be affixed so that they are visible. In addition to the inventory process and the relocation of assets, this can be simplified and accelerated enormously, thereby realizing potential savings.
Remember: Automatic identification using RFID is often seen as the basis for the Internet of Things (IoT). Asset.Desk is ready for it.