Enterprise Asset Management

Inventory of all tangible fixed assets

Enterprise Asset Management (EAM) is based on the inventory of all fixed and tangible assets in a company. It thus extends IT Asset Management (ITAM) to include furniture, machinery, and equipment, fleet vehicles, etc.

The Asset.Desk software supports the recording of the various fixed assets and tangible assets and displays their specific properties in precisely fitting views per asset type. This ensures, for example, that essential type-specific fields such as chassis numbers and license plates for vehicles are mapped. Any additional customer-specific fields can be added quickly and easily.

Each asset automatically receives a unique inventory number when it is created in the system, which is type-dependent or structured according to special rules. By printing and sticking on the inventory label (2D or RFID), the asset is physically identified and can be identified again later at any time.

Historical data

Because all changes to the assets are logged, an accurate, detailed and complete asset database and historical history are always guaranteed.

Asset history and field-level change data can be viewed and tracked at any time.

Organizational and commercial data

The assets mapped in the system are linked to organizational data in subsequent processes. In this way, each asset receives an exact location from the building, floor, room, etc. In addition, an asset is usually issued to an employee and assigned to him or her. Or it is stored. This is always associated with an assignment to company code and cost center.

In order to make operational statements with regard to costs, commercial data is recorded for fixed assets and tangible assets. This includes acquisition values, financial data such as depreciation or leasing values as well as current costs such as repairs or recurring costs such as maintenance.

Asset.Desk provides an overview of the accumulated costs of an asset at any time. The stored company codes and cost centers also allow a targeted view and an allocation of internal costs at any time.

Contracts

Contract management is also an essential part of the EAM, as contracts are the basis for the procurement, guarantee, and operation of assets. This applies to computers, monitors, and licenses as well as to machines, apparatus, and vehicles.

Using Asset.Desk’s contract management, you can record the different contract types, maintain terms and guarantees, activate resubmissions, add extension durations, etc. With the payment plan per contract, the cost side can be mapped. In addition, the required financial requirements from contracts can be determined for the future.

Contracts are assigned to assets in the EAM and vice versa so that the asset causing the contract can be seen in the system at any time.

Life cycle

All movements of assets during the lifecycle such as expenses to employees, relocations to new locations and disposal can be mapped and documented in EAM. The output to an employee, for example, triggers the output log. Conversely, the return to a responsible person or a warehouse leads to a printout of the return log, if desired.

All movements are also recorded in historical data. In addition to the purely organizational information, the accrued costs also always play a role here: Costs are entered directly in the asset and, if necessary, passed on to cost centers.

Asset.Desk also fully supports the procurement process for fixed assets and tangible assets with offers, orders, delivery notes, and invoices. Finally, the asset can be created directly in the system with a unique inventory number when the order is received from the delivery note.

Mobile data capture, inventory, and RFID

Essential processes of the lifecycle are the initial recording of assets as well as the process of inventory control and physical inventory. The App Asset.Desk Mobile+ supports these processes on mobile devices such as smartphones and tablets.

During the physical inventory, assets in the company are scanned with the mobile app and a reading device and recorded in a targeted manner. The mobile device transfers the counted inventory to the Asset.Desk database. Each counted asset receives an inventory stamp. The physically counted inventory is compared with the electronic inventory.

Asset.Desk supports RFID technology and the printing of RFID labels. RFID technology enables the labels to report themselves to a reader as soon as the reader is nearby. The RFID tags no longer need to be visibly glued. This not only simplifies the inventory process, but also the relocation of assets, accelerates the process enormously, and thus realizes potential savings.

Remember: Automatic identification using RFID is often regarded as the basis for the Internet of Things (IoT). Asset.desk is ready for it.

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