Procurement
Increase the efficiency and accuracy of your procurement processes.
Efficient purchasing management in IT assets and lifecycle management: How can it help companies and organizations?
A holistic solution in the area of IT asset and lifecycle management, which includes purchasing, offers significant advantages for companies and organizations. It enables efficient procurement of (IT) assets, furniture or industry-specific devices, increases the quality of the acquired resources and contributes to optimizing operational processes.
Why a holistic solution for the purchasing process?
- Efficient procurement processes: With an integrated solution for offers, orders and complaints, companies can optimize their purchasing processes and make them more efficient.
- Optimal use of resources: Managing the entire lifecycle of IT assets and equipment enables companies to procure the right resources at the right time to optimize their operations.
- Quality control: Monitoring the purchasing process ensures the quality of the acquired assets and contributes to better performance.
- Transparency and documentation: The central management of item, supplier and location information ensures transparency and a well-documented purchasing history.
Advantages of a holistic solution for purchasing:
- Cost Savings: A holistic approach optimizes procurement processes, which can lead to significant cost savings.
- Time saving: Efficient quotation management and ordering reduce processing times and accelerate the provision of assets.
- Quality improvement: The targeted selection of high-quality IT assets and furniture leads to better performance and reliability of the systems.
- Risk minimization: Careful monitoring of the purchasing process minimizes the risk of delivery problems or quality defects.
- Flexibility: Companies can adapt their purchasing process to changing requirements and expand it if necessary.
- Integration: The seamless integration of the purchasing process into the existing IT infrastructure facilitates data exchange and prevents data inconsistencies.
Features
- Holistic offer, order and complaint system: Use an integrated system that covers all aspects of your purchasing process, from quote requests to complaints.
- Lifecycle management: Seamlessly manage the complete lifecycle of your IT assets and furniture within Asset.Desk, from procurement to disposal.
- Master data management: Centralize the management of item, supplier and location information and adapt it to your individual requirements.
- Supplier-dependent quotation requests: Create RFQs based on your suppliers and receive non-binding offers.
- Flexible shipping options: Use various shipping methods such as email, fax or post to send orders.
- Automated data transfer: The software automatically records order items from the master data, including item numbers, list prices and packaging units.
- Free text positions: If necessary, add free text positions to accommodate individual requirements.
- Delivery confirmation: Confirm receipt of your goods by booking delivery receipt from the delivered position.
- Automatic asset creation: By confirming delivery, you can directly create the appropriate number of assets in the system, be it for PCs, licenses or other assets.
- Complaint management: In the event of a faulty delivery, you can create complaints and track progress to ensure your requirements are met.
- Efficient document management: All documents generated are stored process-related as PDFs in a directory structure to ensure traceability.
Asset.Desk
Asset.Desk can be much more than a classic tool for IT scanning, inventory and IT asset management. It combines technical, organizational, security-related and commercial information on all company values in one system. It has a modular structure in order to adapt to the current requirements of a company and can be easily expanded at any time as requirements change.
The basis for organized IT asset management is the inventory of all hardware and software data in the company, whether physical, virtual, mobile or in the cloud, as well as all other assets. Accompany your assets over the entire lifecycle, form licenses and contracts in Asset.Desk and add information such as "risk class", "protection status" or "GDPR relevance".
Other applications
- change logs
- Barcode support
- Stock and inventory lists
- inventory management
- inventory display
- inventory label printing
- Stocktaking
- IT Infrastructure Library (ITIL)
- cost overviews
- mobile scanner
- organization structure
- Entry lists, departure lists
- Handover and return protocols
- Archiving
- barcode printing
- inventory update
- Accounting or finance function
- inventory sticker
- Inventory
- inventory function aids
- IT data
- network devices
- RFID label printing
- Contract Management
- item registration
- barcode scanning
- inventory management
- Checklists
- Inventory data collection
- inventory evaluation
- inventory lists
- Actual inventory recording
- IT documentation and IT virtualization
- List printing
- network plans
- software licenses
- asset management
- barcode generation
- inventory lists
- Configuration Management Database (CMBD)
- inventory history
- inventory data
- inventory changes
- Actual inventory takeover
- cost accounting
- Email Templates
- Property management
- Search
- Accessory detection
- Barcode scanner
- barcode generation
- save barcodes
- export formats
- Automatic detection (scanning)
- graphics and logos
- Custom fields
- Barcode, RFID
- barcode printing
- Capture
- Check Digit Calculation
- Barcode Features
- Barcode recognition
- Data import
- label printing
- bulk capture
- Archiving
- Reports
- reminder and escalation functions
- Multi-tenancy
- Email Features
- export functions
- categorization
- multi-user capability
- History
- Knowledge Base
- mail integration
- Project-related ticket system
- Support project management
- ticket capture
- ticket system
- cost allocation
- Multilingual support
- system changes
- Ticket Lifecycle
- version management
- Customer Portal
- Message and menu control
- SLA contract management
- telephone input
- ticket distribution
- Contract Management
- Lifecycle Status Alerts
- scheduling
- ticket processing
- Automatic device detection
- Dashboards
- IT asset management
- Remote Access
- IT asset monitoring
- Resource management
- Configuration management
- Network analysis
- Active Directory
- Evaluation
- Dashboards
- Data transfer
- event logs
- Configuration management
- prognosis and planning
- virtual machines
- Data Visualization
- escalation management
- performance monitoring
- Remote Management
- access controls
- Archiving
- Reports
- Monitoring
- Statistics
- Retention periods
- Compliance
- data storage
- Activity Dashboard
- activity monitoring
- Alerts/Notifications
- Asset Accounting
- Asset Lifecycle Management
- asset tracking
- Audit Management
- inspection stickers
- Barcode/Ticket Scanning
- Barcode Recognition
- Barcode/RFID
- calendar management
- compliance management
- Contract/License Management
- cost tracking
- Customizable fields
- Customizable forms
- Customizable reports
- Import/Export data
- disposal management
- Management of documents
- document storage
- equipment tracking
- Management of Fixed Assets
- Historical Reporting
- inventory management
- inventory tracking
- IT asset tracking
- location tracking
- Mobile access
- Surveillance
- Several locations
- order management
- data in real time
- Remote Access/Control
- reports and statistics
- resource management
- RFID scanning
- Role-Based Permissions
- status tracking
- Task Management
- Third Party Integration
- User administration
- Management of work orders
- Workflow management
- Activity dashboard
- activity tracking
- Alerts/Notifications
- API
- Asset Lifecycle Management
- asset tracking
- Audit Management
- Inspection sticker
- Barcode/Ticket Scanning
- Barcode Recognition
- Barcode/RFID
- calendar management
- Check in/Check out
- compliance management
- Contract/License Management
- cost tracking
- Customizable fields
- Customizable forms
- Customizable reports
- Import/Export data
- disposal management
- Management of documents
- equipment tracking
- Management of fixed assets
- Historical Reporting
- inventory management
- inventory tracking
- IT asset tracking
- location tracking
- maintenance management
- Planning of maintenance work
- Mobile access
- Surveillance
- Several locations
- order management
- reminders
- Reporting & Statistics
- Reporting/Analytics
- management of reservations
- RFID scanning
- Search/Filter
- status tracking
- Labeling
- Third Party Integration
- User administration
- Management of work orders
- Workflow management
- Hardware and software management
- License management
- Contract management
- Leasing management with reminder function
- Component management with warehouse management
- Lifecycle history for hardware to track changes
- Creation and modification of all devices en bloc or individually
- Individually configurable overview pages for all object groups
- Different tree views through filters
- Display of current usage and availability
- Migration and Backup Assistant
- Remote access to networked and non-networked devices
- Planning of updates or roll-outs, summary of versions and patches
- Grouping of the device and master data according to organizational specifications in a tree view
- Inventory label printing for all managed objects (barcode, QR code or RFID)
- Management of commercial device data (purchase, leasing, depreciation, costs during the year, guarantee, etc.)
- History of device relocations
- Quotation and order preparation, accounting and documentation of deliveries
- Ordering and complaints management for your devices, furniture, components and licenses
- investment planning
- Cost accounting with allocation to cost centers
- Management of usage rights with automated license revocation, e.g. when employees leave the company
- automatic scanning of assets
- LDAP / Active Directory connection
- Configuration Management Database (CMDB) on an open, relational database (MS SQL Server)
- RDP Server / Terminal Server capable
- Management of test stickers: Specification of test dates, test procedures (e.g. DGUV regulation 3, test deadlines, etc. for the individual assets
- Inventory with barcodes or RFID via smartphone or tablet
- Creation of IT diagrams such as network or topology plans
- Documentation
- Reporting
- Audit-proof archiving
- Management of multiple clients
- Access Controls/Permissions
- Activity Dashboard
- activity monitoring
- Alerts/Notifications
- API
- asset tracking
- Audit Management
- inspection stickers
- Change Management
- Compliance Management
- Configurable workflow
- cost tracking
- Customizable fields
- Customizable forms
- Customizable reports
- Dashboard creation
- Data import/export
- visualization of data
- E-Mail notification
- incident management
- inventory management
- inventory tracking
- IT asset tracking
- Knowledge Base Management
- Planning of maintenance work
- Surveillance
- prioritization
- problem management
- Reporting in real time
- Reporting & Statistics
- Update and roll-out planning
- Reporting/Analytics
- requirements management
- Role-Based Permissions
- self-service portal
- Management of Service Level Agreements (SLA)
- Supplier Management
- Management of support tickets
- Support ticket tracking
- Task Management
- Third Party Integration
- user management
- Workflow management
Reasons for a solution from FCS
- More than 20 years of experience "Software Made in Germany"
- Solutions create a noticeable perspective and noticeably simplify IT management processes
- Full flexibility when purchasing
- Tailored support and personal customer care
- Excellent value for money
- Webinars and other information offerings
- Multiple awards: FCS is champion in the Techconsult Professional User Rating IT Operations and Top 100 Innovator
- Developed by practitioners for practitioners
Awards:
Use:
Installed: Mac, Windows
Mobile: iOS, Android
Product Information:
Asset.Desk is modularly expandable, which means you can Asset.Desk put together or expand as you wish. The basis always includes the scan as well as the creation and management of devices of different types. Our sales department will be happy to make you an offer.
Contact us for one individual offer or Online presentation.
To test:
Yes, free trial available.
>> Test for free
More information:
On-premises (local installation)
Network capable
Multi-tenancy
Get in touch with our IT and
Asset management specialists in connection:
Our experts will be happy to answer your questions.
You can also arrange a free online demo at any time.
