The journey continues…

Enriching processes in IT asset management, making them transparent, simplifying and accelerating them – this is one focus of the new release Asset.Desk 8.12.0. In addition, there are useful business enhancements, e.g. in licence management, and new graphical representations in the standard reports.

 

Asset.Desk 8.12.0 in a Nutshell

With the new version 8.12.0, we have expanded and considerably simplified the popular handover and return process in lifecycle management.

To this end, we have expanded the important handover and return process in lifecycle management and added the new basket function. Assets can now be collected in a basket for the purpose of handing them over or returning them to employees. What is to be handed over can be defined in advance in checklists as specifications. This makes it easy to control the process. Software licences can also be transferred. You can easily drag and drop the assets to be transferred from a filtered list into the basket. If the basket is complete, you simply transfer the objects at once with a click. The return process then runs in the same way.

We have added the drag-and-drop technique for picking items from the warehouse. You simply drag the desired component from the warehouse to a target object with the mouse. This simplifies the process.

Software licences can now optionally be displayed as assets in the tree. From there, it is possible to assign the licence directly to a device or employee using drag-and-drop. In doing so, the system checks the metrics. Assigned licences appear directly below the respective device or employee in the tree. Thus, the view of the assets in the tree is complete.

A new rule specifies that a licence can only be assigned once and is thus definitively consumed. Furthermore, licences now have an expiry date and are then automatically disconnected and deactivated.

When moving an object to a new department or to another employee with an existing cost centre, a different cost centre can now optionally be entered on the object (no automatic inheritance).

In the new version, the monthly payments for one year including the residual value, if applicable, can be optionally displayed in the contract list. The total monthly payments can then be seen at a glance.

In user-defined reports, multiple processing (en bloc) of lines has been introduced, as far as this is possible. This simplifies editing.

We have also improved the visual appearance: If grouped by one or more columns in a standard report, a bar chart and pie chart are now available for displaying the distribution. We have added this graphical representation to all standard reports. This creates more clarity and transparency. In addition to drag-and-drop, the assignment of documents in Asset.Desk is now also possible via “Copy and paste”.

Furthermore, the description of an object in the tree can now be displayed in brackets.

 

New features in detail

Extended and simplified handover and return

The important handover and return process in lifecycle management offers significantly more possibilities with the new basket function. First, you can define which object types are to be handed over to employees at all (e.g. a PC, a monitor, one or more specific software licences). To achieve this, you compile different checklists depending on the requirements. Software licences can also be defined in the checklist.

In a collection basket window, you first select the employee and then optionally a checklist. From an asset list, which you filter, you simply drag and drop the objects to be transferred into the basket. Software licences can also be placed in the basket in this way. You can see at a glance whether the basket is complete according to the specifications in the checklist. If the basket is complete, i.e. all necessary objects are present, you hand over the objects electronically with one click. If desired, the handover protocol can be printed.

You also collect the returns accordingly via the basket and thus check whether the return is complete. Licences are cancelled accordingly by the employee upon return.

 

Stock removal by drag-and-drop

Items can now also be removed from the component warehouse by drag-and-drop. This simplifies the process. To do this, the desired item or a specific storage position is marked in the list of the warehouse and dragged to the target (device, furniture, storage room) with the mouse. The pick dialogue then appears filled with the relevant data including the destination. You only have to confirm. Stock removal by drag-and-drop.

 

Software licences as own assets in the tree

With a new rule you determine whether software licences should also be displayed in the tree. If the rule is activated, the licence is displayed in the tree in the new branch “Software licences” in a list and can be maintained and assigned directly here. In this way, the licence can be assigned to the target assets (devices or employees) simply by dragging and dropping. In the process, the system checks the metrics. Assigned licences are then displayed directly under the respective asset (device or employee) in the tree. This way, the software assets are always in view, the assets in the tree are complete, and the process of assignment is easier and faster.

Software licences for single-use

The new “one-time-use” rule specifies that a licence can only be assigned once and is then considered used. If a licence with one-time use is separated again, the value for “usable” in the licence is reduced accordingly.

 

Software licences with expiry date

Under the commercial data of the licence, there is also an expiry date that can be set optionally. If the expiry date is reached, the licence is deactivated and the assignments are disconnected.

 

Extended cost centre selection when moving

When moving an object to a new department or to another employee with an existing cost centre, a different cost centre can now optionally be entered at the object (no automatic inheritance). A corresponding selection dialogue for a new cost centre then opens.

 

Monthly payments in the contract list

The monthly payment amounts for a selectable year can optionally be displayed in the contract list. The total monthly payments can then be seen at a glance. The respective residual value of the contract is also shown in a separate column. This creates clarity for your valued contracts.

 

Bar chart and pie chart in standard reports

When grouping by one or more columns in a standard report, a bar chart and pie chart are now available as an alternative for displaying the distribution. This graphical representation is now available as a new option in all standard reports. This creates more clarity and transparency.

Multiple editing in custom reports

In user-defined reports, multiple editing (en bloc) of rows is possible if the reports contain objects and the object ID is available as a column. In these cases, the “Edit” button now appears below the report and the selected rows can be changed en bloc.

 

Description for display in the tree

A new option can be used to control that the description of an object in the tree is also displayed in brackets.

In addition, there are many smaller improvements and embellishments.

 

Copy and paste when assigning documents

In addition to drag-and-drop, documents can now also be assigned in Asset.Desk via “Copy and Paste”. To do this, select and copy the desired document, e.g. in Explorer or Browser, via context menu or Ctrl-C and then paste it in the document window of the target object in Asset.Desk via “Paste” button or Ctrl-V.

 

We wish you much success and efficient asset management with the new version 8.12.0.

Your FCS Team.

 

Changelog

On the following >> link you will get an overview of the current Asset.Desk changes (bug fixes and new features) of the last version, as well as a detailed list with all past innovations.

 

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You are already an FCS customer and have an Asset.Desk support contract?

Then you can download the new version free of charge in our download area.

You do not have a support contract, would like to purchase the new version or have questions?

Please contact us for this:

By e-mail, telephone or via our contact form.

 

 

 

 

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