Control all expenses and costs incurred using the specified budget

With the powerful "Budget Control" module, all expenses and costs that Asset.Desk accumulate at any point, control over given budgets.

These include:

  • the expenses for order items in purchasing
  • the payment amounts for contracts
  • recurring costs from automatic cost allocation
  • and all cost entries in the object books of equipment, furniture, services and software licenses.

You define budgets in Asset.Desk stating the investment number, company code, cost center, budget values ​​and validity periods.

Always informed with the budget evaluation:
How is the budget reserved and consumed, how much budget is left?

budget evaluation you are always informed how much of a budget item has been reserved by cost estimates or has already been used up by costs incurred. Of course, you always have an eye on the remaining budget in terms of value and can better plan further expenses.

The status of the percentage consumption of a financial volume is also displayed graphically. For each budget line, you get all the details of which expenses in purchasing, which payments in contract management or which cost entries in the object books contribute to the consumption of the budget. In this way you remain in control of the cost situation in the defined period and can always react in good time.

Purchase

Order via the module "Asset.Desk Purchase“ something and also use the “budget control” module, then you can assign the costs to a budget when entering an order item and thus reserve a cost estimate in the amount of the order value.
When the incoming delivery is booked, the budget is then debited in the amount of the actual delivery value. If the financial volume is exceeded, the user will of course be alerted.

Contract Management

In Asset.Desk you can also combine the modules "Budget Control" and "Contract Management“ Assign a budget to a payment plan. All payments are then offset against the respective budget item.

Employee and object assignment

With the "Budget Control" module, you can assign a standard budget to each employee and each asset or service, individually or several at once (en bloc).
When creating a new object book entry, the standard budget is suggested. So you can always decide which financial volume will ultimately be used to offset any costs incurred.
By saving the object book entry, the allocated budget is debited.

Recurring costs and distribution key

In a similar way, budgets can also be entered for recurring costs and distribution keys. Here, too, the selected and set budget item is debited when the object book entry has been created.

Import via csv file

Budgets do not have to be created manually! The great thing: Budgets with budget values ​​and validity periods that you may maintain in a previous system/third-party system can also be easily exported from a csv file Asset.Desk import.

You need to enable the “Budget Control” module in the settings and purchase a separate license for use. Just ask unseren Sales!

With the new version 8.10.9 of Asset.Desk we introduce the “Budget Control” module. With the powerful new module, all expenses and costs that Asset.Desk accumulate at any point, control over given budgets. This includes the expenses for order items in purchasing, payments for contracts, recurring costs and all cost entries in the object books for devices, furniture, service objects and licenses.

You first define your budgets with investment numbers, company code, cost center, budget values ​​and validity periods.

In Purchasing, you can assign a budget to an order item when you enter it, and thus reserve the budget in the amount of the order value. When the delivery is received, the budgets are then debited in the amount of the delivery value. If a budget is exceeded, the user receives a notification.

A budget can be assigned to a payment plan in contract management. All payments are then shown for the respective budget. You are always informed whether the budget is still sufficient or where a budget may already have been exhausted.

With this module, you can assign a standard budget to each employee and each object, individually or en bloc. When creating a new object book entry, the standard budget is suggested. You decide which budget is ultimately used. Saving the object book entry will debit the allocated budget.

In a similar way, budgets can also be entered for recurring costs and distribution keys. Here, too, the selected budget is charged when the object book entry has been created.

Budgets do not have to be created manually; Budgets with budget values ​​and validity periods that you may maintain in a source system can also be imported from a csv file.

With the new budget evaluation you are always informed how far your budgets are reserved and used and how much budget is still left. You can see the status of the percentage consumption of a budget directly in a bar graph. For each budget line, you get all the details of which expenses in purchasing, which payments in contract management or which cost entries in the object books contribute to the consumption of the budget. In this way you remain in control of the cost situation in the defined period and can always react in good time.

 

 

With budget control you can budget for all payments in the Asset.Desk define.

This affects payments from order items in purchasing, payments from payment plans in contract management and payments from object book entries in the asset or service object (one-off payments (e.g. maintenance, repairs, consumables) and recurring payments (e.g. leasing, provision).

The budget evaluation keeps you informed of how far your budget has been reserved and used and how much budget is still left.

For each budget line, you get all the details of which order items in purchasing, which payments in contract management or which payments from object book entries in the asset or service object contribute to the consumption of the budget. 

Only in connection with “Commercial data (CD)”.

module
budget control

Commercial data includes acquisition and financial data, warranty, leasing, depreciation and accounting and
billing data. In addition, article and partner data (suppliers and customers) can be maintained centrally and according to the desired information content, which is essential for procurement and sales. This includes detailed information in the area of ​​the article master data, such as article groups, minimum and target stocks as well as supplier key figures for the corresponding contact persons or the prescribed payment terms.

 

Overview of all commercial data of all assets

The commercial data module gives you a commercial overview of your IT assets – whether they have been purchased, rented, leased or have already been written off and disposed of. In this way, you always have an overview of the "Total Costs of Ownership (TCO)" of your IT inventory. Your assets are identified in operation via:

• Inventory and system number (incl. label printing)
• Delivery note and invoice number
• Vendor Information
• Types of financing

With numerous standard reports and individual evaluations up to a comprehensive cost analysis, you ensure
Transparency within your company. Buying and leasing devices can be B. Evaluate residual value or lease expiration.

Commercial data includes acquisition and financial data, warranty, leasing, depreciation and accounting and
billing data. In addition, article and partner data (suppliers and customers) can be maintained centrally and according to the desired information content, which is essential for procurement and sales. This includes detailed information in the area of ​​the article master data, such as article groups, minimum and target stocks as well as supplier key figures for the corresponding contact persons or the prescribed payment terms.

 

Overview of all commercial data of all assets

The commercial data module gives you a commercial overview of your IT assets – whether they have been purchased, rented, leased or have already been written off and disposed of. In this way, you always have an overview of the "Total Costs of Ownership (TCO)" of your IT inventory. Your assets are identified in operation via:

• Inventory and system number (incl. label printing)
• Delivery note and invoice number
• Vendor Information
• Types of financing

With numerous standard reports and individual evaluations up to a comprehensive cost analysis, you ensure
Transparency within your company. Buying and leasing devices can be B. Evaluate residual value or lease expiration.

Commercial data includes acquisition and financial data, warranty, leasing, depreciation and accounting and
billing data. In addition, article and partner data (suppliers and customers) can be maintained centrally and according to the desired information content, which is essential for procurement and sales. This includes detailed information in the area of ​​the article master data, such as article groups, minimum and target stocks as well as supplier key figures for the corresponding contact persons or the prescribed payment terms.

 

Overview of all commercial data of all assets

The commercial data module gives you a commercial overview of your IT assets – whether they have been purchased, rented, leased or have already been written off and disposed of. In this way, you always have an overview of the "Total Costs of Ownership (TCO)" of your IT inventory. Your assets are identified in operation via:

• Inventory and system number (incl. label printing)
• Delivery note and invoice number
• Vendor Information
• Types of financing

With numerous standard reports and individual evaluations up to a comprehensive cost analysis, you ensure
Transparency within your company. Buying and leasing devices can be B. Evaluate residual value or lease expiration.

Inventory tags to identify all assets

The inventory number is the unique identifier in asset management and is in Asset.Desk flexibly definable. For example, number ranges can be defined for each object type and prefixes and postfixes can be added. The inventory label printing function simplifies inventory and supports other processes, such as the helpdesk or facility management, by clearly labeling your assets. When taking inventory with a mobile device, radio frequency scanning (RFID) is supported in addition to 2D scanning via barcodes. More detailed information can be found in the section Mobile.

Analysis of all costs incurred

The "Object book" function allows you to record cost entries for an individual device, for a software license, for a piece of furniture or for an employee and to keep accounts of the costs incurred. In this way, you can allocate repair, service and other costs to an asset or a person based on their cause and evaluate them based on cost centres. Even the allocation of software license costs, for example, is no problem with ITAsset Management. Graphical and tabular evaluations in the cost analysis provide information about the distribution of costs in the company. All costs can be traced according to origin. For example, you can see at a glance which department caused the most helpdesk costs in the past quarter or what proportion of the total costs are maintenance costs.
All reports and cost analyzes can be exported and printed out directly. In this way you create the basis for a detailed allocation of services to cost centers and company codes (clients).


Asset.Desk Try it for free or buy it directly!

Asset.Desk you can test it for free at any time.
You are welcome to request a non-binding offer or a personal online demonstration.
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