Powerful

  • High performance
  • Safe operation
  • Service and maintenance guaranteed
  • Remote capability guaranteed

User-friendly

  • Easy implementation/installation
  • Simple usability of the user interface (GUI, CLI)
  • High configurability
  • Documentation (manuals, explanations, knowledge database, etc.)

  Inventory

  • Windows
  • Linux
  • MacOS
  • SNMP
    • Extended Values ​​(V2/V3)
    • network topology
    • Individual MIB definitions
  • Active Directory
    • group Policy
    • site structure
    • domain structure
    • Permissions
    • Individual Active Directory classes
  • VMware
  • vCenter, ESXi hosts, VMs
  • Hyper-V
  • XenServer/Center
  • microsoft Exchange
  • Internet Information Services (IIS)
  • Backup Exec
  • Veeam
  • storage systems
  • Domain Name System (DNS)
  • DHCP Server
  • Microsoft SQL Server
  • Oracle Database Server
  • Microsoft SharePoint
  • Microsoft Office 365
  • IGEL thin clients
  • AIX systems
  • Solaris systems
  • Cloud Environments:
    • MS Azure
    • GooglePlatform
    • Google workspace
    • Office 365
    • Adobe Creative Cloud
    • Amazon Web Services
    • Hetzner cloud
  • Mobile devices
    • Android
    • Chrome OS
    • iOS
  • Import of IT assets

Inventory options

  • Scanning
    • with agent
    • without an agent
  • Online inventory (for different company locations)
  • Offline inventory (for security-related assets)
  • Mobile inventory via app
    • Android
    • iOS
    • Windows 10
      • RFID
      • Barcode

Scanning configuration:

  • Automatic
  • timed
  • When restarting the computer
  • After a certain time

Non-IT Devices

  • Non-IT assets and all tangible assets of the company
    (Furniture, cars, machines etc.)
  • Industry-specific devices (e.g. medical devices)

  Migration

  • Can be fully integrated into existing IT structures
  • Inclusion of management and integration tools

Safety

  • Compliance with the EU-wide General Data Protection Regulation
  • plausibility check
  • Assignment of granular access rights

Traceability

  • Reports
    • Numerous standard reports
      • Customizable
    • Ad hoc reports (e.g. about IT key figures and KPIs)
    • Report generator for your own reports
  • Dashboard
    • Key figures at a glance, presented graphically
  • History
    • Traceability of status changes and user changes
  • localization history
    • Documentation of asset movements via management console
      or about the Asset.Desk Mobile+ app on site
  • IT service reporting
    • When integrating HEINZELMANN Service.Desk in Asset.Desk
  • Reporting for software installations and patch management
    • With the combination Asset.Desk with the software distribution solution Install.Desk

  Multi-tenancy

  • Allocation according to company codes
  • Use of customer documentation

  Documentation

  • Object groups, object types and objects (e.g. devices and furniture)
  • Master data (including locations, rooms, employees, departments)
  • Dependencies and assignments (tree structures)
  • Commercial data, guarantees
  • Contracts, licenses, receipts in purchase and sale
  • Costs in object books, cost allocation, cost analysis
  • Handovers and Returns
  • Extensions (comments, contracts, etc.)
  • Creation of IT concepts as templates
  • standard reports
  • Integrated report designer
  • hardware master sheets
  • network map
  • routing plan
  • Active Directory OU plan
  • Active Directory site plan
  • Active Directory domain plan
  • ER diagrams
  • Microsoft Exchange plans
  • Physical IT infrastructure (racks, cabling)
  • Printing and archiving functions

  business integration

  • Locations
  • organizational units
  • department structures
  • Processes
  • Services
  • Mapping of dependencies
    • Objects can be assigned to company parts, locations, rooms, departments and employees

  Analysis

  • Documentation of IT relationships
  • Rule-based relationship detection
  • License management
  • communication paths
  • Authorization analysis

  Adaptation

  • Creation of an individualized tree structure
    • Creation of master data groups (localization and organizational structure)
    • and text groups
  • Flexible branding
  • Individual adaptation (customizing) of dialogs, forms and reports
  • Creation of individual IT assets / assets (e.g. pieces of furniture)

  Visualization

  • Intuitive Dashboards
  • Photo View
    • Visualizes buildings, rooms, devices
  • inventory plan
    • Allows you to graphically recreate the furnishings of the rooms yourself

  Editing

  • Easy Bulk Editing - Quickly and easily change entire groups of assets
  • Grouping of assets / formation of sets
  • Logical summary of assets according to individual needs
  • Different user groups for visibility, access and editing restrictions
  • Flexibly expandable with any number of individual fields, detached from fixed format specifications

  Data exchange

  • export formats
    • HTML
    • PDF
    • Excel
    • Other (Word, RFT, etc.)
  • Bulk import (CSV)
  • Database import/export
  • Easy import of existing datasets

Commercial functions

  • Linking of technical and business data, company codes and cost centers, types of financing, acquisition costs, guarantees, maintenance costs, depreciation, leasing, information on security, risk, protection status or DSGVO
  • Assignment of cost centers, locations, departments, employees, etc.
  • Complete lifecycle management: acquisition - operation - disposal/retirement of assets
  • Loans, transfers and returns of objects and inventory items
  • Software license management with certified license balance
  • Contract management with cash flow analysis
  • Cost analysis and cost allocation, TCO
  • Document management included (contracts, invoices, instructions, scans, etc.)
  • Number ranges (e.g. inventory numbers can be adjusted)


Asset.Desk is modularly expandable, which means you can Asset.Desk put together or expand as you wish. The basis always includes the scan as well as the creation and management of devices of different types.

Individual assets for your IT asset management can be managed from as little as 6,00 euros!

Since the solution has a modular structure, offers are created individually for you. Write or call us. Our sales team will put together the right modules for you and provide you with a non-binding offer. 

You can find them all here Asset.Desk Modules and their range of functions at a glance:

Practical examples:

Features:
IT & Network Inventory Management

  • IT inventory (hardware and software)
    • Holistic inventory of the entire office IT, such as PCs, notebooks, servers, mobile devices and all network assets such as printers, switches, routers, etc
      • Scanning is done with and without an agent
        • Online inventory for various company locations
        • Offline inventory for security-related assets
        • Mobile inventory (with barcode or RFID)
        • Manual system possible
  • Central inventory database
  • Individually configurable overview pages for all object groups
  • Role-based user management
  • Different tree views through filters
  • CMDB on an open, relational database (MS SQL Server)
  • RDP Server / Terminal Server capable
  • Management of test labels: Specification of test dates, test procedures (e.g. BGV A3), test periods, etc. for the individual assets
  • "Photo View" for a virtual overview of buildings, rooms, employees and devices

 

With Asset.Desk you also have structured importable master data such as department and employees. These determine in Asset.Desk the assignment of the devices in the tree. You then have the option of assigning several devices to one employee, for example. the Asset.Desk Locator data have in Asset.Desk rather auxiliary character, since you can import them into the master data.

 

With our "Active Directory Loader" you have a professional alternative at your disposal. This transfers the users, departments and rooms maintained by you in the Windows Active Directory to the Manager at the push of a button and constantly compares this information with it. Ask our sales department about this additional product.

  • Holistic inventory of the entire office IT, such as PCs, notebooks, servers, mobile devices and all network assets such as printers, switches, routers, etc.
  • Automatic receipt of information on software and hardware as well as network information on computers with Windows, Linux, MAC OS, Solaris, AIX, IGEL operating systems
  • Software applications can also be recorded manually for each device
  • Scanning with and without an agent
  • Online inventory for various company locations
  • Offline inventory for security-related assets
  • Network mapping and network topology

 

With Asset.Desk you also have structured importable master data such as department and employees. These determine in Asset.Desk the assignment of the devices in the tree. You then have the option of assigning several devices to one employee, for example. the Asset.Desk Locator data have in Asset.Desk rather auxiliary character, since you can import them into the master data.

 

With our "Active Directory Loader" you have a professional alternative at your disposal. This transfers the users, departments and rooms maintained by you in the Windows Active Directory to the Manager at the push of a button and constantly compares this information with it. Ask our sales department about this additional product.

Advantages:
IT & Network Inventory Management

  • Save time by documenting changes to network assets and hardware
  • Quick overview of all IT assets in the network
  • Configurations of the IT assets can be saved in order to be able to trace later changes
  • Higher level of security, since no additional software needs to be used in the IT environment (agentless scanning)
  • Systems can be detected which are switched off at the time of the scheduled remote inventory (scanning method with agent)
  • Overview of the logical and physical network topology and the communication paths between assets in the network

Features:
IT & Network Inventory Management

  • Holistic inventory of the entire office IT, such as PCs, notebooks, servers, mobile devices and all network assets such as printers, switches, routers, etc.
  • Scanning with and without an agent
  • Online inventory for various company locations
  • Offline inventory for security-related assets
  • Network mapping and network topology
  • Parallel ad hoc queries for quick scanning of network assets
  • Individually configurable overview pages for all object groups
  • Role-based user management
  • Navigation via ribbon menus in “Office Style”
  • Different tree views through filters
  • CMDB on an open, relational database (MS SQL Server)
  • RDP Server / Terminal Server capable
  • Creation and modification of all devices en bloc or individually
  • Management of test labels: Specification of test dates, test procedures (e.g. BGV A3), test periods, etc. for the individual assets
  • "Photo View" for a virtual overview of buildings, rooms, employees and devices
  • Documentation of information such as device hardware, operating systems used, network settings, local users, etc.

Advantages:
IT & Network Inventory Management

  • Save time by documenting changes to network assets and hardware
  • Quick overview of all IT assets in the network
  • Configurations of the IT assets can be saved in order to be able to trace later changes
  • Higher level of security, since no additional software needs to be used in the IT environment (agentless scanning)
  • Systems can be detected which are switched off at the time of the scheduled remote inventory (scanning method with agent)
  • Overview of the logical and physical network topology and the communication paths between assets in the network

Features:
IT & Network Inventory Management

  • Holistic inventory of all network assets such as printers, switches, routers, hubs, production facilities, etc.
  • Documentation of information such as device hardware, operating systems used, network settings, local users, etc.
  • Parallel ad hoc queries for quick scanning of network assets
  • Inventory of the IT inventories of the networks at different locations
  • Agentless hardware monitoring
  • Network mapping and network topology

Advantages:
IT & Network Inventory Management

  • Save time by documenting changes to network assets and hardware
  • Quick overview of all IT assets in the network
  • Configurations of the IT assets can be saved in order to be able to trace later changes
  • Higher level of security, since no additional software needs to be used in the IT environment (agentless scanning)
  • Systems can be detected which are switched off at the time of the scheduled remote inventory (scanning method with agent)
  • Overview of the logical and physical network topology and the communication paths between assets in the network

Features:
Software Asset & License Management

  • Holistic inventory of all software assets across all platforms and third-party systems including cloud-operated software
  • Integration of a software classification database
  • (Automatic) determination of current and future license requirements
  • Guideline-compliant procurement processes
  • Comprehensive license reporting and license overview
  • Software Utilization Tracking and Reporting / Software Usage Assessment

Advantages:
Software Asset & License Management

  • Over- or under-licensing can be prevented
  • The risk of license violations is minimized
  • Downtimes can be reduced to a minimum due to missing licenses
  • The time spent on license management and proof of compliance is reduced

Features:
Client Lifecycle Management

  • Automated and holistic inventory of IT clients
  • Automated software and patch distribution
  • Automatically generated maintenance schedules
  • Data destruction at the end of the lifetime
  • Client rollout and recovery
  • backup functions
  • Usage and performance monitoring
  • Proactive notification and management (e.g. early notification of clients to be replaced or automated email for critical data)
  • Mapping of the entire client lifecycle
  • Linking and managing clients to the contract

Advantages:
Client Lifecycle Management

  • IT operating costs can be reduced
  • Safety risks can be extensively avoided
  • Client infrastructure is standardized
  • The procurement of new IT hardware is optimized
  • More transparency about the current use of your IT resources is made possible

*more examples to follow….

Do you need more examples or would you like more information?

We are happy to help!

Modules and their functions at a glance:

Inventory

  • IT inventory (hardware and software) of office IT
  • Inventory of virtual environments and cloud environments
  • Inventory of fixed assets (including physical assets of the company - from computers, software licenses, smartphones to cars, coffee machines, tables, etc.)
  • Mobile inventory (with barcode or RFID)
  • Central inventory database
  • Individually configurable overview pages for all object groups
  • Role-based user management
  • Different tree views through filters
  • CMDB on an open, relational database (MS SQL Server)
  • RDP Server / Terminal Server capable
  • Management of test labels: Specification of test dates, test procedures (e.g. BGV A3), test periods, etc. for the individual assets
  • "Photo View" for a virtual overview of buildings, rooms, employees and devices

License management

  • KPMG certified SAM tool
  • Software compliance: Proactive license management (Microsoft SAM Tool/ KPMG certified) – device-specific administration and control of the use of all software licenses (e.g. Office 365 license plans)
  • Flexible metrics
  • License balance with access to each license usage
  • Contract management for licenses
  • Online retrieval of the essential catalog products that require a license from the central FCS online software catalogue
  • Minimization of software costs through usage information (application metering)
  • Software subscriptions in the cloud: Office 365 license plans, Adobe Creative Cloud products and Google Workspace SKUs

Contract Management

  • Management of purchase, leasing, maintenance, support, mobile phone and license contracts as well as many other types of contracts
  • Integrated role and authorization concept
  • cash flow management
  • resubmission function
  • Calendar view
  • Graphic evaluation for an overview of all important contract key figures

All-round tool for asset lifecycle management, IT scanning, inventory, license management, contract management and much more.

Asset.Desk can be much more than a classic tool for IT scanning, inventory and asset management. It combines technical, organizational, security-related and commercial information on all company assets in one system. It has a modular structure in order to adapt to the current requirements of a company and to be easily expanded at any time in the event of changes.

The basis for successful IT asset management is the inventory of all hardware and software data in the company, whether physical, virtual, mobile or in the cloud. Intelligent scanners automatically read the required data from the relevant platforms, operating systems and active directories and arrange them in the system. They supplement commercial data or, for example, information on security, risk, protection status or GDPR. If necessary, enter all other assets in the system that you want to manage. Join your assets over the complete life cycle, from purchasing to disposal, form you Licenses and  Contracts in Asset.Desk and create transparency in inventory and costs.

 

 

Everything else to Asset.Desk can be found on the Asset.Desk product page.

Lifecycle management

  • Digital monitoring of all assets (IT assets and capital goods)
  • From procurement and installation in the system to disposal, handover to the user, relocation or return (with handover and return receipt)
  • Hardware and software as well as relocation history: all processes are documented and logged
  • Consolidates all asset data from a commercial point of view (items, contracts), a technical point of view (inventory numbers, asset types) and an organizational point of view (e.g. users).
  • Organizational assignment of assets to locations
  • Enables full control over required, existing and used assets as well as over costs and compliance

Hardware and software scan

  • Hardware and software scan: reading out devices and importing hardware and software data
  • Agents or agentless inventory
  • Windows, Linux, MacOS devices
  • SNMP devices
  • Thin clients (IGEL)
  • AIX and Solaris servers
  • vCenter environments
  • Cloud environments (Azure Cloud, Google Cloud, Amazon Web Services, Hetzner Cloud)
  • Manual IT capture
  • CMDB

Connectivity

  • Connection to Active Directory
  • Networking with the FCS Desk Suite
    • integration with HEINZELMANN Service.Desk
    • Software distribution with Install.Desk
  • SCCM gateway to use Asset.Desk based on scan data from MS SCCM
  • Web interface for connecting to third-party systems (e.g
    SAP) based on REST services (OData Gateway)
  • Scanning of IT resources over the Internet

Documentation

  • Visual IT Diagrams
  • Network or topology plans with export function
    according to eg Microsoft Visio

Reporting

  • Extensive, individually adaptable reporting
    (Report generator for individual supplementation of the
    standard reports)
  • Automated, time-controlled dispatch of reports via e-mail

Reservation and Lending

  • Independent reservation / borrowing of rooms and resources
  • Consideration of time restrictions
  • Intelligent time management
  • Interactive calendar
  • Integrated approval process
  • Flexible suggestion of alternatives
  • Active Directory Connection – Use of Windows Logon
  • Web-based in the most modern design
  • Runs in any standard browser, whether on a PC or smartphone

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