Asset.Desk
Contract Management
Holistic overview of all company contracts
Enables a detailed and holistic overview of all company contracts.
With reporting and compliance check!
In the contract, you can quickly and easily establish a connection to the employees, assets or software licenses to which the contract relates. In this way, contracts can also be linked to each other and, for example, assigned to framework contracts. Also enabled Asset.Desk the management of a wide variety of contract types: purchase contracts, leasing contracts, maintenance contracts, mobile phone contracts, license contracts, subscription contracts and various other contracts depending on operational requirements.
Audit-proof and centralized contract management
with integrated role and authorization concept
The contract types can be supplemented at any time according to your operational requirements.
The central storage option for referenced documents in a secure storage location of your infrastructure or in connection with a DMS gives you audit-proof and centralized contract management. The program also enables comprehensive evaluation options that simplify forecasting and governance.
Due to time restrictions and corresponding groups and filters, you can see at a glance which contracts are due, which are due for termination and which payments you have to plan for which contractual partner, for example in the coming quarter. This means that the tool can be used, for example, for cash flow forecasts. With the memo function, you can store all the information that is important to you individually in the respective contract.
All access and editing rights are regulated by the integrated role and authorization concept. In this way, you can control access to contracts in a targeted manner and, for example, protect critically classified documents from unauthorized access.
Audit-proof and centralized
Contract Management
Easily keep an eye on license inventory and requirements and proactively save costs and minimize risks.
Comprehensive evaluation options
eg for forecasts and cash flow management
Easily keep an eye on license inventory and requirements and proactively save costs and minimize risks.
Consideration of any time span for all appointments
Easily keep an eye on license inventory and requirements and proactively save costs and minimize risks.
Integrated roller
and authorization concept
Easily keep an eye on license inventory and requirements and proactively save costs and minimize risks.
resubmission function and
reminder email
Easily keep an eye on license inventory and requirements and proactively save costs and minimize risks.
Customizable
graphic calendar
Easily keep an eye on license inventory and requirements and proactively save costs and minimize risks.
All important contract data at a glance: Terms, responsibilities, guarantees, cost centers and much more.
- In the central contract dialog, you can easily link documents to your contracts - either through central filing via Asset.Desk or integration of your document management system.
- All changes in contract management are recorded in an audit-proof manner.
- The contract list and other flexible reports enable overviews of resubmissions, total costs, periodic costs, deadlines, etc. and thus facilitate planning, management and reporting in contract management.
- With the memo function, you can store all the information that is important to you individually in the respective contract.
Cash flow management: Clear sales and cost planning
- Shows you the financial requirements to be expected over the course of, for example, the coming quarter or year based on the stored customer and supplier contracts.
- You will be informed at all times about pending payments and income.
- Financial gaps can be identified in good time. In this way, you keep track of your financial requirements over the selected period of the cash flow analysis.
- In addition, terms and contract periods can be maintained individually.
- Similar to the credit-side contracts, in which you specify expenses, you can specify which income you receive periodically in debit-side contracts.
Budget and budget evaluations: Always fully informed
- Easily define your budget with investment numbers, company code and amounts in Asset.Desk and then assign the appropriate budgets to the payment plans.
- All payments are shown for the respective budget.
- In this way, you are always informed whether your budget is still sufficient or where it may already have been exhausted.
Resubmission function: Reminds you of important appointments and deadlines
- Always informs you about important dates for your contracts, objects or guarantees at any point in the contract life cycle.
- Optionally sends this Asset.Desk Contract management Reminder e-mails to all contract managers or selectively only to the responsible processors.
Evaluations: Overview of costs and revenues for management
- Enables a quick overview of all important contract key figures such as costs or revenues, broken down by group, partner and cost center.
- The evaluations themselves can be flexibly grouped or filtered.
- All graphics can be exported in PDF and JPG format.
Graphical calendar view: All appointments at a glance at all times
- Whether daily, weekly or monthly view, the view can be individually adjusted according to your wishes.
- You can independently manage contract terms, notice periods and responsibilities via administrable reports.
Mobile contract management with the FCS contract app
Data such as contractual partner, term or cost center can be viewed quickly and easily on your mobile device.
The resubmission function, cash flow management and calendar function keep you up to date with regard to the expected financial requirements, notice periods, payments due and upcoming deadlines and dates.
All those involved have the information they need at the touch of a button and regardless of location - i.e. also on the go:
The app is free in connection with the Asset.Desk Contract management available for Android devices and iOS devices.
